Free AI Legal Intake: Pre-Qualify Clients & Collect Case Details 24/7

Law firms lose potential clients every single day, not because of poor legal work, but because of slow intake processes. Studies show that forty-six percent of law firms take three or more days to respond to an initial client inquiry. In an industry where people often reach out during moments of crisis, whether it is a car accident, a family dispute, or a sudden business problem, a three-day response time might as well be three months. The prospective client has already called five other firms and retained the one that picked up the phone.

The challenge runs deeper than just response time. A significant portion of legal inquiries arrive outside of normal business hours. People facing legal issues do their research in the evening, on weekends, and during lunch breaks. They land on your firm website, look for a way to get answers, and find a contact form that promises someone will get back to them during business hours. That delay is where firms bleed the most valuable cases, because the highest-intent prospects are the ones seeking immediate help.

An AI legal intake assistant addresses both problems simultaneously. It sits on your firm website twenty-four hours a day, seven days a week, ready to engage potential clients the moment they arrive. It asks the qualifying questions your intake staff would ask: What type of legal matter is this? When did the issue arise? What is the location and jurisdiction? Has the person spoken to another attorney? Based on the responses, it determines whether the inquiry matches your practice areas and acceptance criteria.

The pre-qualification process is critical for attorney efficiency. Lawyers at small and mid-size firms often spend time on consultations that turn out to be outside their practice area, below their fee threshold, or otherwise not a good fit. An AI intake assistant screens for these criteria upfront, so the only consultations that reach your calendar are genuine potential clients whose matters align with your firm expertise. This protects your most valuable resource: attorney time.

Beyond qualification, the AI collects detailed case information through natural conversation. Rather than presenting a static form with twenty blank fields, the AI asks questions one at a time in a conversational flow that feels more like speaking with a helpful receptionist. Potential clients provide more detailed and accurate information in this format because the dialogue guides them through the process naturally, prompting them to share relevant details they might otherwise forget on a static form.

The data collected by the AI is structured and immediately actionable. Your intake team or attorney receives a complete summary: contact information, case type, key facts, timeline, urgency level, and any documents or details the prospect mentioned. This means you can walk into a consultation already prepared, which improves the client experience and increases the likelihood of retention.

For firms that handle multiple practice areas, the AI routes inquiries to the appropriate attorney or department automatically. A family law inquiry goes to the family law team, a personal injury case goes to the PI attorneys, and a business dispute goes to the litigation group. This routing happens in real time, ensuring that prospects receive relevant follow-up from the right person at your firm without any manual triage.

The operational savings are substantial. Law firms that deploy AI intake assistants report saving eight to fifteen hours per week on initial intake calls and form processing. For a firm where paralegal time is billed at one hundred to two hundred dollars per hour internally, those saved hours translate directly to the bottom line, either as cost savings or as time that can be redirected toward billable client work.

There is also a competitive advantage in perception. When a prospective client visits your website at nine on a Saturday night and receives immediate, helpful engagement, it communicates professionalism and responsiveness. That first impression often determines which firm gets retained, especially when the prospect is comparing multiple options. An AI assistant ensures your firm always makes a strong first impression, regardless of when the inquiry arrives.

Try the free AI legal intake assistant above by describing a hypothetical legal matter and see how it captures case details and qualifies the inquiry. When you are ready to deploy it on your firm website, create a free Aditya Labs account and configure it with your practice areas and intake criteria in minutes.